Southwestern Ohio Educational Purchasing Council

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937-890-3725

(Scroll down…most recent meetings at bottom of page)

Link to Meeting Minutes

View Schedule of 2025-2026 EPC General Membership Meetings Here 

September 9, 2025

  • Agenda
  • Membership Request Letters:  Georgetown Exempted Village Schools, Monroe Local Schools, Northeastern Local Schools (Defiance County), Northridge Local Schools (Licking County)
  • Welcome to the New School Year
  • Air Filter Ordering Review/How to Order
  • Classroom Supplies Pricing Update 
  • Design Build Extension, Evans Energy Flyer, Energy Optimizers, USA Flyer, Prodigy Building Solutions Flyer
  • LED Lighting & Energy Savings Programs:  Energy Optimizers, USA Flyer
  • Drug & Alcohol Testing Pricing Extension & Locations
  • Food Service:  2025-26 Awarded Vendors, September 2025 Food Service Updates, New SWEPC Website Flyer, New SWEPC Website
  • Furniture:  2025-26 Discount Extension in Excel, 2025-26 Discount Extension in PDF
  • Library Book Discounts in Excel, Library Book Discounts in PDF
  • Utilities: 
  • General Fund Recap
  • Automated External Defibrillators (AED):
  • AEPA Flyers: 

November 4, 2025

  • Agenda
  • Membership Request Letters: 
  • Air Filter Ordering Review/How to Order
  • Classroom Supplies 
  • Copy Paper:  New Bid Paper Pricing Comparison & Vendor Contact Information, New Copy Paper Bid Pricing
  • Design Build & Performance Contracting:  Evans Energy Flyer
  • LED Lighting & Energy Savings Programs:  Energy Optimizers USA Flyer
  • Facility Products & Solutions 
  • Food Service:  Updates for November 2026
  • School Buses:  New Bid Pricing Announcement, New Bus Bid Awarded Pricing, Bus Purchasing Calendar
  • Vehicles:  New Bid for Passenger Vans & Pickup Trucks
  • Workers Compensation: EPC/Hunter Consulting Safety Training Session
  • General Fund Recap
  • Summary of EPC Rebate Program from 2012-Present
  • Summary of 2024-2025 EPC Rebates, Letter that will go out with Rebate Checks
  • Interest Dividend Member Participation Check Report
  • AEPA Flyers: 

January 13, 2026

  • Agenda
  • Air Filters: Pricing & How To Order
  • Classroom Supplies – 2026 Extension Notification
  • Copy Paper Extension Pricing:  Paper Price Comparison and All Paper Pricing
  • Design Build Vendor Flyers:  Evans Energy, Prodigy Building Solutions
  • Facility Products & Solutions: 
  • Food Service Updates for January 2026
  • LED Lighting:  
  • Transportation Updates
  • Utilities:  
  • General Fund Recap 
  • AEPA Flyers:  

March 10, 2026

  • Agenda
  • Membership Applications:
  • Interface Carpet Tiles Bid  Extension & Pricing, Interface Carpet Flyer
  • Classroom Supplies:  
  • Copy Paper Extension Summary, Copy Paper Pricing
  • Energy Optimizers, USA:
  • Evans Energy Flyer
  • Food Service Update for March
  • Safety Training Opportunities
  • Transportation Supply Pricing in PDF, In Excel
  • Bus Camera Pricing in PDF, In Excel
  • General Fund Recap
  • AEDVenture Flyer
  • AEPA Flyer: 
  • 35th Annual EPC Educational Vendor Fair – Save the Date

May 12, 2026 

  • Agenda
  • Executive Board Ballot
  • Membership Applications:
  • Air Filters
  • Classroom Supply 2026 EPC Vendor Fair Seminars: 
  • Copy Paper Extension Pricing
  • Energy Optimizers, USA – Flyers, Evans Energy – Flyers, Prodigy – Flyers
  • Food Service Update for May
  • EPC Vendor Fair Food Service Seminars:
  • Medical Supplies Pricing – PDF Format, Excel Format
  • Paint Pricing Extension – PDF Format, Excel Format
  • Transportation/School Buses – Sample Board Resolution to purchase Buses through the EPC, 2026 EPC Bus Purchasing Calendar, 2026 Bus Purchase Survey Request – Survey Link
  • General Fund Recap,
  • 2026-27 EPC General Membership Meeting Schedule
  • AEPA Vendor Flyers: 
  • Vendor Fair – Click here to RSVP for Vendor Fair, Meetings & Seminars, List of Participating Vendors So Far
    2026 EPC Vendor Fair Meetings: Printable List
  • District Contact Information Request