Meeting Packets 2024-2025

(Scroll down…most recent meetings at bottom of page)

Link to Meeting Minutes

View Schedule of 2024-2025 EPC General Membership Meetings Here 

September 10, 2024

• Agenda
• Membership Request Letters: Bloom-Vernon Local Schools, Brown County Educational Service Center, Butler Technology & Career Development Schools, Educational Service Center of Central Ohio, Educational Service Center Council of Governments, Hamilton County Educational Service Center, Huron City Schools, Liberty-Union Thurston Local Schools, Lorain County Joint Vocational School, Medina County Career Center, Morgan Local Schools, Ohio Hi-Point Career Center, Pickaway-Ross Career & Technology Center, Pleasant Local Schools, Polaris Career Center, Riverview Local Schools, Rock Hill Local Schools, Tri-County Career Center and Whitehall City Schools
• Welcome to the New School Year
• Air Filter Ordering Review/How to Order
• Audio Visual/Technology Discounts
• Classroom Supplies Pricing Update 
• Friends Office:  Amazon Comparison, Printing for Sports/Newsletters/Tickets/Direct Mail, Professional Printing List of Services, Janitorial Supplies, Furniture
• John R. Green:  Contact Information
• Copy Paper Extension Pricing, Paper Pricing Comparison
• Design Build Extension, Evans Energy Flyer, Energy Optimizers, USA Flyer, Prodigy Building Solutions Flyer
• LED Lighting & Energy Savings Programs – Energy Optimizers, USA Flyer
• Drug & Alcohol Testing Pricing Extension & Locations
• Facility Products & Solutions:  Cintas Extension Pricing, Cintas Products & Services Flyer, Cintas Menstrual Hygiene Products Flyer
• Food Service:  2024-25 Awarded Vendors, September 2024 Food Service Updates, New SWEPC Website Flyer, New SWEPC Website
• Furniture:  2024-25 Discount Extension in Excel, 2024-25 Discount Extension in PDF
• Library Book Discounts in Excel, Library Book Discounts in PDF
• Utilities:  Natural Gas – High Level Summary of Hedge Program & AES Ohio/IGS Electricity Pricing
• PJM Capacity Results Explained
• General Fund Recap
• Automated External Defibrillators (AED):  AEDVenture Flyer, Information on how to get rebates on old AEDs, expires 9/30/24
• AEPA Flyers:  The OrganWise Guys, Tremco – Procurement Flyer, Tremco Asset Management Flyer

November 5, 2024

• Agenda
• Membership Request Letters:  Dawson Bryant Local Schools, Greater Ohio Virtual School, Madison Champaign Educational Service Center, Southeastern Local Schools (Ross County), Southwest Ohio Council of Governments, Temple Christian Schools, Tri Rivers Career Center & Willoughby Eastlake City Schools
• Air Filter Ordering Review/How to Order
• Classroom Supplies – Friends Office Classroom Furniture and Apparel/Reward/Gift Programs Flyer
• Copy Paper:  New Bid Paper Pricing Comparison & Vendor Contact Information, New Copy Paper Bid Pricing, Sterling Distribution Air Purification Flyer, Millcraft Flyer
• Design Build & Performance Contracting:  Evans Energy Flyer
• LED Lighting & Energy Savings Programs:  Energy Optimizers USA Flyer
• Facility Products & Solutions – Cintas Flyer, Cintas Flyer – Uniform Rental, Facility Services, First Aid & Safety
• Food Service – Updates for November 2024
• School Buses – New Bid Pricing Announcement, New Bus Bid Awarded Pricing, Bus Purchasing Calendar
• Vehicles – New Bid for Passenger Vans & Pickup Trucks
• Utilities – IGS Energy Update
• Workers Compensation – EPC/Hunter Consulting Safety Training Session
• General Fund Recap
• Summary of EPC Rebate Program from 2012-Present
• Summary of 2023-2024 EPC Rebates, Letter that will go out with Rebate Checks
• Interest Dividend Member Participation Check Report
• AEPA Flyers:  Busch Systems, Midwest Technology Products & Tremco

January 14, 2025

• Agenda
• Air Filters –New Vendor/Pricing & How To Order
• Classroom Supplies – 2025 Extension Notification, Friends Office Start the Year off Right Flyer
• Copy Paper Extension Pricing – Paper Price Comparison and All Paper Pricing
• Copy Paper, Millcraft Flyers – How to setup Payment if ordering for first time, Millcraft Buy & Give Community Donation Program, Information on Millcraft’s “Green” Natural Choice Copy Paper, Specifications on their Bright White Report Paper
• Design Build Vendor Flyers – Evans Energy, Prodigy Building Solutions
• Facility Products & Solutions – Cintas Uniform Rental & Facility Services, Cintas Program Areas
• Food Service Updates for January 2025
• LED Lighting – Energy Optimizers USA Simplify Your Facility Projects, Jonathan Alder Local Schools Case Study
• Transportation Updates
• Utilities – IGS:  Important Energy Updates & Strategies to Mitigate Cost Increases, Ohio School Consortium Program Natural Gas Costs Total for all LDCs
• General Fund Recap 
• AEPA Flyers – Best Plumbing:  New Arrivals; Chalmers Ford – Fleet Contracts; Chalmers Ford:  2023 Ford F-350 – Priced to Sell!; Chalmers Ford:  How to get a Quote; Demco Furniture:  Creating Equity in Learning Environments; Demco Furniture:  3 Common Space Challenges; SHI Cooperative Contracts to help achieve procurement goals; TwoTrees/Sophos:  Reduce your largest spam/phishing attack surface; TwoTrees/Sophos:  Firewall for Education; TwoTrees/Sophos:  Managed Detection & Response

March 11, 2025

• Agenda
• Membership Applications: Austintown Local Schools, Fostoria Local Schools, Indian Lake Schools, Kelleys Island Local Schools, Portsmouth City Schools & The YMCA of Greater Dayton
• Interface Carpet Tiles Bid  Extension & Pricing, Interface Carpet Flyer
• Classroom Supplies – Friends Office – Capital Projects, Amazon Vs Friends, Friends Office End of Year Orders
• Copy Paper Extension Summary, Copy Paper Pricing
• Energy Optimizers, USA –  The Rate Increase is True Flyer, Facility Improvement Projects Flyer
• Evans Energy Flyer
• Food Service Update for March
• Safety Training Opportunities
• Transportation Supply Pricing in PDF, In Excel
• Bus Camera Pricing in PDF, In Excel
• IGS Capacity Information, Natural Gas Information
• General Fund Recap
• AEDVenture Flyer
• AEPA Flyer:  Demco Furniture
• 34th Annual EPC Educational Vendor Fair – Save the Date

May 13, 2025 

• Agenda
• Executive Board Ballot
• Membership Applications: 
• Dayton Reliable Air Filter Ordering 
• Copy Paper Extension Pricing
• Energy Optimizers, USA – Flyer 
• Food Service Update for May
• Medical Supplies Pricing – PDF Format, Excel Format
• Paint Pricing Extension
• School Bus Bid Extension 
• General Fund Recap
• Automated External Defibrillators (AEDs) – AED Update, AED Flyer
• 2025-26 EPC General Membership Meeting Schedule
• AEPA – 2025-26 AEPA Brochure
• Vendor Fair – Meeting Schedule, Click here to RSVP for Vendor Fair, Meetings & Seminars
  EPC Vendor Fair Meeting/Seminar List:
• District Contact Information Request